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Accounts Payable Coordinator
CA - Los Angeles
SUMMARY
Performs required clerical and analytical functions in the Accounts Payable Department, as directed by the Finance Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for Auditing and preparing check requests for vendor invoices.
- Handle matching, batching and coding of invoices.
- Entering inventory and non-inventory vendor invoices in to the AP system.
- Reviewing and coding expense reports for adherence to reimbursement policy.
- Distributing checks to vendors and employees.
- Maintaining organized files of open and closed AP invoices.
- Setting up vendors and payment terms in AS400 system.
- Gathering W-9 Forms.
- Researching returned checks/credits for reconciliation and reconciling discrepancies.
- Reconciling petty cash and credit card statements from plants.
- Communicating with vendors & plants on past due invoices and other related issues.
- Performing other duties, analysis and projects as assigned.
- Evaluating process flows within the A/P cycle and make ongoing recommendations for improvement.
QUALIFICATIONS
- Bachelor’s degree and 1 to 3 years experience preferred. Some financial background is essential.
EDUCATION and/or EXPERIENCE
Needs to have analytical, communication and organizational skills.
Ability to work independently and be a quick learner.
COMPUTER SKILLS
Must be proficient in Word, Excel and Outlook.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk
WORK ENVIRONMENT
A comfortable temperature controlled office environment.
SUMMARY
Performs required clerical and analytical functions in the Accounts Payable Department, as directed by the Finance Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for Auditing and preparing check requests for vendor invoices.
- Handle matching, batching and coding of invoices.
- Entering inventory and non-inventory vendor invoices in to the AP system.
- Reviewing and coding expense reports for adherence to reimbursement policy.
- Distributing checks to vendors and employees.
- Maintaining organized files of open and closed AP invoices.
- Setting up vendors and payment terms in AS400 system.
- Gathering W-9 Forms.
- Researching returned checks/credits for reconciliation and reconciling discrepancies.
- Reconciling petty cash and credit card statements from plants.
- Communicating with vendors & plants on past due invoices and other related issues.
- Performing other duties, analysis and projects as assigned.
- Evaluating process flows within the A/P cycle and make ongoing recommendations for improvement.
QUALIFICATIONS
- Bachelor’s degree and 1 to 3 years experience preferred. Some financial background is essential.
EDUCATION and/or EXPERIENCE
Needs to have analytical, communication and organizational skills.
Ability to work independently and be a quick learner.
COMPUTER SKILLS
Must be proficient in Word, Excel and Outlook.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk
WORK ENVIRONMENT
A comfortable temperature controlled office environment.
