JM Eagle: Corporate
JOB DESCRIPTION
| TITLE: |
Administrative Assistant |
| REPORTS TO: |
Executive Assistant & President / CEO |
| DEPARTMENT: |
President’s Office |
| GRADE: |
- |
| FLSA STATUS: |
Non-Exempt x Exempt _ |
| 0010 |
0010 |
SUMMARY
The
Administrative Assistant provides administrative support the Executive Assistant and President / CEO of the Company, including, but not limited to, handling telephone calls, searching the Internet for data, logging information and maintaining files, coordinating events, and fulfilling daily administrative tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provide telephone and administrative support to the Executive Assistant.
- Conduct internet searches to retrieve data.
- Coordinate the logging, distribution retention and filing of Internal Recommendation and/or Authorizations (IRAs).
- Communicate and collect data from all departments for executive calendar.
- Manage reservation system all 9th and 10th floor conference rooms.
- Process invoices and statements for expenses pertaining to the President’s Office.
- Order and organize office and kitchen supplies for the President’s Office.
- Coordinate all Company-sponsored events (e.g., Company Picnic, Holiday Party), and various luncheons.
- Maintain databases and filing systems (both electronic and paper).
- Fulfill daily administrative tasks including copying, faxing, mail pick up and diistribution, receiving guests, and scheduling meetings.Exercise discretion and maintain a high degree of confidentiality in handling the many transactions within the President’s Office.
- Assist with special projects as directed.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree. Three (3) to five (5) years of experience working in an administrative capacity is a plus. Bilingual language skills (English/Mandarin Chinese) preferred but not required.
COMPUTER SKILLS
Possess intermediate knowledge of MS Office (Word, Excel, PowerPoint, and Outlook), internet/Intranet experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Abilities to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
JM Eagle: Corporate
JOB DESCRIPTION
| TITLE: |
Administrative Assistant |
| REPORTS TO: |
Executive Assistant & President / CEO |
| DEPARTMENT: |
President’s Office |
| GRADE: |
- |
| FLSA STATUS: |
Non-Exempt x Exempt _ |
| 0010 |
0010 |
SUMMARY
The
Administrative Assistant provides administrative support the Executive Assistant and President / CEO of the Company, including, but not limited to, handling telephone calls, searching the Internet for data, logging information and maintaining files, coordinating events, and fulfilling daily administrative tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provide telephone and administrative support to the Executive Assistant.
- Conduct internet searches to retrieve data.
- Coordinate the logging, distribution retention and filing of Internal Recommendation and/or Authorizations (IRAs).
- Communicate and collect data from all departments for executive calendar.
- Manage reservation system all 9th and 10th floor conference rooms.
- Process invoices and statements for expenses pertaining to the President’s Office.
- Order and organize office and kitchen supplies for the President’s Office.
- Coordinate all Company-sponsored events (e.g., Company Picnic, Holiday Party), and various luncheons.
- Maintain databases and filing systems (both electronic and paper).
- Fulfill daily administrative tasks including copying, faxing, mail pick up and diistribution, receiving guests, and scheduling meetings.Exercise discretion and maintain a high degree of confidentiality in handling the many transactions within the President’s Office.
- Assist with special projects as directed.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree. Three (3) to five (5) years of experience working in an administrative capacity is a plus. Bilingual language skills (English/Mandarin Chinese) preferred but not required.
COMPUTER SKILLS
Possess intermediate knowledge of MS Office (Word, Excel, PowerPoint, and Outlook), internet/Intranet experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Abilities to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
