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Accounting Coordinator
(HQ) Los Angeles, CA
SUMMARY
The
Accounting Coordinator carries out responsibilities related to accounts receivable, credit and collection, and performs accounts payable activities. The Accounting Coordinator will also provide information, direction and/or referral when addressing inquiries, and perform a variety of both complex and routine administrative services.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Accounts Receivable:
- Prepare new account documentation for management approval, and maintain customer master files.
- Receive and reconcile daily payments (checks and/or wire transfers). Apply payments into the Friedman/AS400 and in-house system.
- Process and apply all credit memos to customer accounts and maintain accounts receivable aging records.
- Interact with customers and sales team to ensure customer payments are remitted on time and within established terms.
- Investigate and resolve all customer deduction activity and collect unauthorized deductions.
- Respond to customer inquiries regarding account status and payments received.
- Review credit sales orders to determine if credit hold can be released. Advise management regarding customer payment issues.
- Review accounts periodically to recommend credit limit changes if appropriate.
- Prepare Accounts Receivable Aging Report on a monthly or as-needed basis.
Accounts Payable:
- Audit and prepare check requests for vendor invoices.
- Perform matching, batching and coding of invoices.
- Enter inventory and non-inventory vendor invoices into the AP system.
- Void and re-issue checks as needed.
- Review and code expense reports for adherence to reimbursement policy.
- Distribute checks to vendors and employees.
- Participate in quarterly and annual inventory audit with Production team.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in Accounting/Finance and one to three years related experience preferred. Some financial background is essential.
COMPUTER SKILLS
Must be proficient in MS Office (Word, Excel and Outlook).
LANGUAGE SKILLS
Ability to read and interpret documents such as vendor contracts, rep. agreements and procedure manuals. Ability to communicate effectively.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished verbally or in written, diagram or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A comfortable temperature controlled work environment that is usually quiet.
SUMMARY
The
Accounting Coordinator carries out responsibilities related to accounts receivable, credit and collection, and performs accounts payable activities. The Accounting Coordinator will also provide information, direction and/or referral when addressing inquiries, and perform a variety of both complex and routine administrative services.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Accounts Receivable:
- Prepare new account documentation for management approval, and maintain customer master files.
- Receive and reconcile daily payments (checks and/or wire transfers). Apply payments into the Friedman/AS400 and in-house system.
- Process and apply all credit memos to customer accounts and maintain accounts receivable aging records.
- Interact with customers and sales team to ensure customer payments are remitted on time and within established terms.
- Investigate and resolve all customer deduction activity and collect unauthorized deductions.
- Respond to customer inquiries regarding account status and payments received.
- Review credit sales orders to determine if credit hold can be released. Advise management regarding customer payment issues.
- Review accounts periodically to recommend credit limit changes if appropriate.
- Prepare Accounts Receivable Aging Report on a monthly or as-needed basis.
Accounts Payable:
- Audit and prepare check requests for vendor invoices.
- Perform matching, batching and coding of invoices.
- Enter inventory and non-inventory vendor invoices into the AP system.
- Void and re-issue checks as needed.
- Review and code expense reports for adherence to reimbursement policy.
- Distribute checks to vendors and employees.
- Participate in quarterly and annual inventory audit with Production team.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in Accounting/Finance and one to three years related experience preferred. Some financial background is essential.
COMPUTER SKILLS
Must be proficient in MS Office (Word, Excel and Outlook).
LANGUAGE SKILLS
Ability to read and interpret documents such as vendor contracts, rep. agreements and procedure manuals. Ability to communicate effectively.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished verbally or in written, diagram or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A comfortable temperature controlled work environment that is usually quiet.